Cross-team collaboration is when a group of people with various functional expertise, knowledge, and experience work towards a common goal. In many cases, the team may contain employees from different departments working on a specific problem.
The adoption of cross-team collaboration has benefited greatly from technological advancements, and you can’t afford to ignore it if you want to stay ahead of your competition. As a project manager, among the many benefits you can reap through its incorporation are more engaged employees, stimulation of innovative ideas, development of management skills, and building of team spirit.
But how can you get the most out of cross-team development when executing your projects? Let’s talk about that.
5 Tips for Stellar Project Execution with Cross-Team Collaboration
1. Define Project Scope:
Effective leadership may be challenging but bringing together people from diverse departments adds a whole other layer of complexity. As a project manager, you are not only responsible for running a project but also staying on top of meetings and project progress.
Defining project scope lays down the foundation of your entire project and involves documenting and determining a list of project goals, tasks, budget, deadlines, methodology, resources, and deliverables.
For instance, if you’re tasked with website development for a firm then you must schedule a meeting with the firm’s decision-makers to know exactly what they want their website to include such as graphics, tone of web pages, and so on. Similarly, if you were responsible for designing an app for differently-abled people, you might need to meet with focus groups consisting of special education teachers, special needs children, and so on.
Every project will have different deliverables. However, determining project scope ensures that every team member understands each other’s responsibilities and functions, promoting effective collaboration throughout.
2. Ensure Effective Communication:
While working on a project, team members from different departments may feel that they can do their tasks and leave the rest to others. This is a recipe for disaster as concise and clear communication is essential for effective cross-team collaboration.
Moreover, communicating the vision behind strategic decisions also gives your team a deeper understanding of how their work and knowledge will contribute to the larger whole. This will ensure that your team is engaged and doesn’t feel isolated.
3. Use an All-in-One Business Solution:
From cloud to video calls to the Internet of Things (IoT), technological advancements have completely transformed the way we work. Apps and enterprise solutions, in particular, are widely used across organizations to boost efficiency. However, having to rely on too many software solutions on a project may overwhelm your cross-functional team and even prove counterproductive.
As a project manager, you must make things as intuitive and easy as possible for your team by leveraging an all-in-one centralized solution like Client Buddha. Client Buddha brings together the capabilities of different software solutions your organization already uses in one convenient package, allowing for seamless collaboration, unprecedented insights, and optimal productivity.
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4. Motivate Your Team:
There’s no “ I” in a team. This means that it is vital to give credit and acknowledge your team for being instrumental in your project’s success. Motivating your team will increase cross-team collaboration.
Great project leaders understand the importance of team effort. Teams with high morale are more productive and engaged as opposed to unmotivated teams. Simply celebrating and recognizing achievements can make a huge difference. This may be done through team R&R (rewards and recognition) sessions, or one-on-one sessions. Furthermore, sharing the team member’s achievement with the whole team will foster an attitude of encouragement and mutual respect where everyone will root for each other’s success.
5. Encourage Innovation:
Cross-team collaboration is a result of innovation. When you hire a team of individuals with various skills, the potential for new ideas is profound. This innovation may result in new ways of work and project management and can propel your projects to reach new heights.
For instance, a team member from your tech department may suggest new ways to leverage AI to boost efficiency. Similarly, a marketing executive may find a new target audience for your product or service. You should accept such innovative ideas and motivate your team to think outside the box.
Moreover, genuinely consider your team’s ideas for innovative working. You may come across a novel idea that can instantly increase your productivity. Even if an idea doesn’t work for you, hearing your employees out will still help with morale.
Cross-team collaboration is not only vital for project execution but also a firm’s long-term success. A robust project management platform that’s built around seamless team collaboration is a surefire way of ensuring stellar project execution. We hope that these tips will prove useful to you and help you collaborate with your team more effectively.